Forms used by Procurement

Typical Forms used by Procurement Professionals

In order to manage the need to purchase supplies and services purchasing professionals utilize certain forms to obtain the internally requested products or services.

Some standard forms you might be familiar with would be: Request for Quotation; Request for Proposal; Invitation to Bid; and there are others.

While most of these procurement forms are relatively straightforward, the Request for Proposal process is a tool that has continued to evolve since its first started to appear in the early ’80’s. Since then RFP’s have become more prevalent, have continued to be refined and in some cases are all some companies issue (not what we recommend). Regardless, companies that purchase goods and services need procurement forms to help manage their business. These forms are needed when your selection criteria might use factors other than price, like service capabilities or technical support.

Role players in an RFP / RFQ

Typically there are 3 or 4 role players when it comes to the RFP or RFQ process. There is a Tenderer aka Bidder / Offeror / Vendor; then there is the Owner which is the parent company — the user or internal department making the request — and last the procurement officer who is the person managing the RFP / RFQ. There are others like the accounting department which will pay the vendor and so on.

Supplier/Vendor: A seller of materials and/or supplies who submits a proposal or quotation on your requirements.

If you find the RFP Process overwhelming or too time consuming hang tough as Our Step by Step RFP Guide will be released soon and it will simplify the RFP Process by providing all the sample forms typically used when issuing a RFP to help carry you from start to finish. All forms will be provided in edit friendly Microsoft word documents. This comprehensive guide and template pack will be provided at a discount to all our subscribers with past and present customers receiving additional discounts over and above discount offered to our subscriber base.