truck_services

RFP for LTL Freight Services

RFP for LTL Freight Services:

truck_servicesSelecting a freight broker or transportation service provider is one of the most important decisions you will make for your organization.
Why? Because in the event orders are not delivered on-time you will have potentially lost a customer if you are a supplier and if you are a buyer you could be in for production delays which equate into profit loss. Like it or not freight shipping services can make or break your business and they are an integral part of the supply chain.

The Bureau of Transportation Statistics in the USA reported that the trucking and transportation market on a typical business day ships approximately 43 million tons of merchandise, valued at about $29 billion, moved almost 12 billion ton-miles on the nation’s interconnected transportation network.  These statistics imply the significance this industry sector has in regards to transporting our goods. In fact, if it is shutdown for any period it can cripple a country and your business.

Designing a request for proposal for Less than Truckload (LTL) services might include some of the following details:

vendor_contract

Vendor Contracts

Vendor Contracts:

vendor_contractThere are many types of vendor contracts a purchasing manager will encounter in their day to day tasks. Service, consultant, supply,  inventory, blanket order, equipment, standing order contracts just to name a few. All are different and each one is unique in respect to what you are trying to accomplish.

Service Contract – This vendor agreement might be used for a contract employee providing a specialized service to your organization. The focus of the service agreement would likely be the hours of work, hourly rate and actual service areas this individual would be responsible for. 

vendor_evaluation

Vendor Evaluation Tools

Vendor Evaluation Tools:

vendor_evaluationAll proficient Buyers know the value, benefits and importance of evaluating your Vendors and to this you need the tools to complete a Vendor Evaluation. They also understand there are not enough hours in the day to competently complete this task. One of our objectives is to provide tools to make it easier for Buyers to evaluate their suppliers.

Some of the benefits your company will gain from completing regular vendor performance reviews are:

save_money

RFQ and RFP Template Packs

RFQ and RFP Template Packs:

save_money Most of our readers are aware the RFQ and RFP Template Packs you see in the margin have been subsidized by the company in order to encourage our viewers to subscribe to the release of our newly launched RFQ Software. If you are contemplating purchasing a template pack please take advantage of the present price.

Do not let the low price fool you, these templates are first rate and are covered by our 100% satisfaction guarantee. Where else can you purchase 90 edit friendly templates with RFQ’s, RFP’s, Contract, Policy samples and much more for under $100.00? … our best selling Packs work out to about .40 cents a template. These RFQ and RFP Template Packs have been generated by actual procurement and sales personnel and will literally save you hundreds of development hours.

How To Succeed With Tenders

Nine (9) Simple Suggestions to Improve Your RFP Response(s)

Preparing outgoing tenders are skills which are a critical component of the professional buyer’s job description, however, responding to a tender or RFP is a critical component to the success of any business. If you fail to succeed at receiving the award as a result of your tender responses it is  likely you will not be in  business very long.

Nine (9) simple suggestions which will increase your chances at winning more tenders.

  1. Pre-Game Preparation: We love the sports or game analogy and preparing to respond to a RFP or a tender is no different. Prior to the game, athletes are practising and completing training to ensure they are successful on game day.  Responding to a tender request is no different. Preparation is key and there are many areas you can prepare ahead of time or prior to responding to a RFP or RFQ request.
  2. Training or investing in learning will always result in a great rate of return and improve chances! Keep all certifications and credentials current and readily available.
  3. Tender responses almost always require details or specific profiles on your team, approach and methodology, management, price and past experience.
  4. With the often restricted timelines to complete the tender response, it is crucial that time is allocated to ensuring the best possible solution to the project’s requirements is presented at the best possible price.  Most effort needs to be dedicated to providing a solution and not a re-hash of past experience.
  5. Obviously, a successful track record of implementing or past experience in similar activities will be evaluated and contribute to your success or failure for any tender.  But this doesn’t imply spending countless hours to locate and compile a summary of past experiences is time wisely spent – this can be done now and on an ongoing basis.
  6. All tender requests are likely to call for an array of details which exhibits your experience in past or similar activities.  Information required almost always consists of the activity name, location and duration, client, project value, key personnel by name and title, and a synopsis of the activity.
  7. Aggregating this activity is clearly destined to be a challenge if it requires searching for staff and past associates for details, relying on memory, etc.  The answer is to encourage the habit of compiling relevant information as soon as a project begins, and keeping the information current.
  8. This can be made even easier by capturing information from the start of a project consistent with how a future tender might require the information presented.
  9. Major organizations request a Project Data Sheet (PDS) for each project example that you are including with your tender response.  This is often a single page that captures all the information required in the evaluation of your response.
vendor_evaluation

Subscribe and receive a free template pack

Free Template Pack:

Our FREE template pack contains a cross section of documentation: Document ID Number (Doc)  Doc1 – Request for Quotation Template, Doc2 – Invitation to Bid Letter, Doc4 – Service Contract, Doc19 – Basic RFQ, Doc33 – FOB Terms Defined, Doc58 – Short Form RFP, Doc60 – Statutory Declaration.

Immediately after subscribing, you will receive access to the FREE template pack via e-mail. This email will provide instructions to our download page along with a password to grant you access to download the files for free. Please add [email protected] to your safe senders list.

INSTANT DIGITAL DELIVERY — SUBSCRIBE BELOW OR HERE 

Subscribe to receive your FREE Template Pack

Subscribe to our mailing list

* indicates required





If you are looking for a more robust RFQ, we recommend you consider the Premium Pack which includes: RFQ2 – Invitation to Bid Letter, RFQ15 – Instruction to Bidders (3 pages) and RFQ16 – Form of Agreement, Terms and Conditions (8 pages)…use them together.


vendor_evaluation

Premium Pack

This pack has it allNinety (90) everyday templates

  • RFP’s, RFQ’s, Expression of Interest, Tenders
  • Vendor Performance, Audit, Reporting Forms, Contracts, Policies and more…

for only $37.00 (instant digital delivery)


vendor_performance

Vendor Performance Pack

“Thanks for the FREE offer but right now I am only looking for a Supplier Evaluation Form”. We are listening … the RFQPro Performance Pack includes:

  • Vendor Performance Evaluation (14 pages) c/w weighted measures
  • Sub-Contractor Evaluation
  • Facility Audit Form
  • Occurrence Report + 2 bonus templates

All of the above templates are an integral part of measuring vendor performance.  This pack will only be available for a limited time at this price…$27.97 (instant digital delivery)

RFQ Cover Letter

RFQ Cover Letter

RFQ Cover Letter:

RFQ Cover LetterA RFQ cover letter or request for quote cover letter can take on many appearances. It can be anything from a simple hand written fax cover page to a formal business letter style template.  A RFQ cover letter is also known as an invitation to quote letter and like the RFQ cover letter, it is used to connect the buyer and supplier. It usually requests price and delivery for a product or service requirement. For a sample Request for Qualification cover letter go to bottom of this post.

Your cover letter should include an issue date, buyers complete business address, subject – RFQ for ____, your offer (quote on supplying, etc), an acknowledge by date,  reference to an instructions page, possibly a reference number, may include some background details, where, when and to whom the response must be addressed to and finally, close it with your signature and title.  The following is

More Sample RFP Forms

RFP Samples:

Very few purchasing professionals will admit they enjoy the task of writing a RFP, we would much rather dedicate our efforts to the negotiation process, closing a deal or other areas which justify our existence.

Save yourself the stress and your employer the money by utilizing one of the many RFP and RFQ sample templates in one of our bundles. RFQPro provides more sample RFP Forms than any other online provider as a service to both our procurement and supplier clientele.

RFQ45 – RFP is another sample template form and it can be used for software services. Here is a brief look (page 2 and 3) or preview of this 10 page RFP template.

Payment Terms Defined

Payment terms are an area in the RFQ process which is often overlooked or forgotten. Some commonly used payment terms would be Net 30 days, 2%/10 Net 30 days and there are many more.  (To help  get a better understanding we have included a glossary of payment terms you can download for free at the bottom of this post). So, what do these imply and is it something a Buyer should be paying attention to as part of the award process?

When generating a RFQ or RFP, most buyers will place the majority of their efforts on the product, FOB Point and other commercial aspects of the quotation and doing such is absolutely right but one evaluation point which is often overlooked or not considered in the overall award process are the payment terms. Buyers will often accept or assume the standard Net 30 days offered is not worth analyzing.

vendor_performance

Vendor Evaluation Questions

Vendor Evaluation:

vendor_performanceThe process of evaluating vendors is an ongoing task which every purchasing department should be performing at regular intervals. In this process, you are inviting dialogue or communication with your vendors, which is always good.

What types of questions should you ask your vendors? Ask questions directly related to areas which require improvement and do not neglect to mention areas which the vendor is excelling or performing well at.

Remember, the goal is to help your vendor improve their service levels and how they do business with your company. In return, the vendor might even offer something which will make both your organizations more efficient!

In Part A, we have provided a verbal question you might ask during your interview.