When to use a RFP versus a RFQ

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Using an RFP versus a RFQ:

This is a good question and one we hear often. We will try our best to provide a simple answer to help you make an informed  decision when performing your purchasing duties. This scenario surfaces when you are faced with generating a purchasing document to send to your suppliers.

Documents issued by the Purchasing group can be an RFQ (request for quote), RFI (request for information), RFP (request for proposal), or ITQ (invitation to quote), IFB (invitation for bid) or others.

A RFQ is usually used when the Owner knows exactly the type and quantity of goods it wants to buy while RFP’s ask bidders to provide a solution to a problem that could be solved in different ways.

An example of when to use a Request for Quote (RFQ) would be if you are buying 100 each Toshiba Laptop Computers c/w 2 GB ram, 100 GB HD, DVD Burner, Windows 7. You know your exact requirement and have a specification to include or issue with the request.

An RFP might be used if you were unsure as to whether you want to purchase, lease, rent  those same 100 computers with varying specifications for software and hardware requirements that may differ from PC to PC. This gives the bidders an opportunity to offer a solution to your requirement.

With the above in mind, it should be noted that evaluating a RFQ is usually easier than trying to determine an award from the results of an RFP.

RFQ_Business_Computers

RFP | RFQ Sample for Business Computers

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RFP and RFQ for Business Computers:

RFQ_Business_ComputersHere is a sample RFQ template which can be used for the solicitation of quotes for the purchase of business computers or computer hardware and training from your suppliers. At a minimum, a request for quote should cover the invitation component, the bid form, specifications and a set of terms and conditions. This sample template provides coverage for all these specific areas and more. If you are looking for other sample templates, we recommend you peruse the premium or the mega pack offers. Using a single template will cover the cost of the complete package.

Download sample RFQ for business computers in Microsoft Word Format >>> RFQ29 – RFQ Computers

Sample RFQ Telephone System with VOIP

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RFQ, VOIP Phone System:

If you are in the position where you need to go out for quotes or issue a RFP for a Telephone System with Voice over Internet Protocol (VoIP) the following RFQ will provide you a great starting point. Form number RFQ12 is a request for Quote with technical specification and maintenance language which can be used for quotation for a VoIP Phone system. Just edit the template, review technical specifications and your are ready to issue your own RFP.

For a few sample pages of the content in this RFQ click here>>> RFQ12 – RFQ Telephone System w VoIP Partial

Purchase this 27 page edit friendly template and other RFP’s by visiting the Special Offers Page or by selecting the Premium or Mega Template Pack in the margin. Both of these packs contain at least three RFQ or RFP Forms which can be used for a VoIP Tender.