Write a RFP

RFP Examples

Write a RFPThe phone is ringing or you’re tied up in meetings most of the day, so when exactly will you find the time to write a quality RFP that attracts the right responses? Overtime isn’t a realistic option, and creating templates from scratch can take 10 hours or more—and that’s only if you’re uninterrupted and fluent in all the required terminology. Ten (10) hours at $20.00 per hour—approximately $200.00 just to produce a single RFP document.

Our Premium Pack includes more than 90 templates covering the entire procurement process from start to finish. Cover letters, rejection letters, award letters, RFP examples, RFQ examples—they’re all included. When you consider ROI, this bundle can save your organization thousands of dollars while freeing you to focus on what matters most: reducing costs and improving outcomes.

RFQ57 – Sample RFP (an 8 page edit-friendly document) is included in both the Premium and Mega Packs. Click the image to enlarge or preview.

Sample RFP Media Relations

Improve efficiencies by putting an RFQPro template pack to work today. Each pack is easy to justify from a cost and time standpoint, and every purchase is backed by our 100% satisfaction guarantee—your money refunded if you’re not completely satisfied.

Sample Purchasing Month End Report

Purchasing Month End report example

Are you a Materials Manager or someone responsible for managing  the purchasing and warehouse department for your company?  Have you been asked to put together a month end report and / or want to improve your existing reporting? RFQ48 – Purchasing / Warehouse month end report template might be just what you are looking for.

This example template focuses on reporting activity for both the procurement and warehouse departments. Management will be impressed with the tracking you have identified and  this report will assist you in presenting your departments goals to all staff. Your Superiors will truly appreciate that within minutes they can review all vital areas and ascertain trends for both departments. Managers love reporting which is quick to digest and RFQ48 gives them a snapshot of all the departments highlights.

RFQ48 has Six (6) built in edit friendly Microsoft word graphs which will permit you to reflect statistics relating to your own department.  The graphs present snapshots  tracking the integral areas of the purchasing and warehouse department.

Click image to see a sample of this two page report.   PAGE 1 preview:Sample Purchasing Month End Report

This two page report is available in both the mega and premium pack bundles.

Should you add an environmental policy to your RFP?

Adding an Environmental Policy to your RFP:

Many large corporations add their environmental policy statement to all outgoing RFQ or RFP’s when it pertains to contractors or suppliers providing a service both on or off their job-site which in any way may impact the environment. This is a good practice and it puts the contractor or supplier on notice that they are expected to meet or exceed your own company standards when it relates to protecting the environment.

There are many reasons why companies include an environmental policy with their RFP’s.

  • they are honestly committed to the environment. Not all large corporations only think dollars or profit. Many are now realizing to be sustainable in business over the long term means protecting the environment and ensuring sound environmental practices are embodied within all regions of their operations.
  • they wish to ensure suppliers and contractors are held accountable for their actions and to do so purchasing representatives must include the policy upfront in their RFP if it will imply the conditions of work.
  • they have deep pockets and by making such a statement they may mitigate liability by sharing the liability with other parties.

There are many facets to an environmental policy, the above points may be biased towards the legal reasoning as to why you include a policy statement, however some companies do reduce costs by incorporating recycling programs and recycling should be a part of your environmental policy.

RFQPro.com believes all organizations, regardless of size, should include an environmental policy with your RFP, especially when the scope of work means a supplier or contractor will be performing duties on your site or performing duties on your behalf which may get you “invited to the party” (court of law) should someone be charged.

How do you write an environmental policy? RFQPro suggests you look at our options to help you develop a policy which will work for your organization.

RFQ44 – Environmental Policy – Vendor example template for your RFP is sold in both the Mega Pack and our Premium Pack bundles. Click image to preview policy:

Sample Environmental Policy

As always, we recommend you review all documentation with corporate counsel prior to issue.