Sample Contract RFQ51

Free Contract Templates

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Free Contract Templates

Not many websites offer free contract templates, RFQPro.com does.  If you subscribe, included in our welcome pack is RFQ4 – Service Contract template for consulting services. This contract template can be used for labor services arrangements and more.

If you are in need of other types of contracts like supply contracts, RFQPro.com can help.

RFQ51 – Lubricants Contract is a pricing / supply agreement template which can be tweaked and used for most  of your consumables contracts or for commodity based needs. This digital download delivers in both Microsoft Word and PDF format.

Download and preview a portion of this 9 page contract here >>> Sample Contract RFQ51

RFQ51 – RFQ54 contract templates are now available in the Premium Template and Contract Packs and must be purchased from the RFQ Contract Pack or Premium Pack link in the left margin or on the Special Offers page. 

Purchase order Terms and Conditions

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Purchase Order Terms and Conditions:

If you are looking for a BASIC Terms and Conditions (TC’s) template to use with your purchase order, the following set will get you going. If you typically do not include a set of TC’s with each purchase order you fax, email or transmit to your Suppliers, at the very least you should have each Vendor sign off on your TC’s and have them agree that all future purchase orders they fulfill will be bound by such TC’s.

These days digital storage is a cheap commodity so you can have the Vendor sign off on your TC’s and store the documents by way of pdf for future reference. This will give you some  peace of mind, necessary back-up and also allows you to avoid having to transmit them with each purchase order you issue.

FOB Point

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Lets talk about shipping terms and where the responsibility lies for a shipment.  The correct definition for FOB Point is Free-on-Board aka freight on board and the term FOB is often misunderstood, even by the professionals.

The FOB point is important as it ascertains:

  • when legal title of the goods being shipped transfers to the buyer. Say you were purchasing a bulk liquid like a fuel or a chemical, the FOB point could be origin, destination, buyers tank or even the intake nozzle at point of delivery.  As you can see, depending on the commodity, having the proper FOB point is crucial.
  • who is responsible for handling damaged goods or freight claims with the carrier in the event they are lost or damaged during shipment. An example: FOB Destination, Freight collect means: Buyer — Pays and is responsible for freight charges, Seller — Owns goods in transit, Seller — Files any damage claims (if any). Another potential headache area so choose wisely.
  • who pays the carrier.

Many will suggest or argue that FOB destination is the most beneficial because the vendor pays the transportation charges, however upon further inspection you will realize the charges are to be borne by the buyer, since freight costs will be included in the delivered price charged by the vendor. In essence, you are licensing the vendor to spend your money.

Again, commodity dependent, a vendor may use a carrier which may not meet your safety standards or spill response guidelines, so do your due diligence and if it warrants perform a site audit on the carrier being used regardless of the FOB Point. By the way, included in the RFQPro Premium template pack is a comprehensive sample site audit form.

There are many variations in FOB terms – FOB origin, freight collect or FOB Destination, freight collect and allowed and so on. As a purchasing professional you need to know your FOB lingo. The following template explains all possible options and will help you select the correct terminology for your PO’s, supply agreements, RFQ’s, RFP’s and more.

Subscribe and this FOB template (RFQ33) will be included in your FREE Welcome Pack. Download, print and post it in your work area.