Sample of Basic RFQ Template

by All TemplatesQuotationRFQ - Request for QuotationTender Documents

Basic RFQ Template:

The expenditure or value of the acquisition item and the risk usually determines the amount of work and effort you put into your RFQ | RFP proposals and for that matter the whole quotation process. Sometimes, you just need a simple or basic RFQ, a one pager with some basic terms and conditions which will allow you to go out for quotes. A basic RFQ Template like RFQ19 may do the trick.

If you are looking for a simple or basic RFQ | RFP template you can use to solicit quotations, proposals this template should suffice. Keep in mind you can change the automobile specification section of the template and customize it by adding your own scope or specification for any purchase requirement.

Download free vehicle RFQ sample template >>> RFQ19 – Basic RFQ Template for Vehicle

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Terms and Conditions

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Terms and Conditions with RFQ:

We encourage you to include the applicable Terms and Conditions (TC’s) with your RFQ package at time of issue so your Vendors can peruse them during the tender and understand what they will have to comply with if they are awarded the contract. In any event, after you have the bid results from your RFQ or RFP and have issued an award letter to the successful bidder, some Corporations will then provide a purchase order. With the purchase order, they usually include the TC’s and expect the Supplier or Vendor to follow them. The TC’s often include clauses relating to Insurance, Safety, Arbitration, Notices, Regulations, Payment and more.

See RFQ20 below where you can download our free set of terms and conditions. These can be used for a Supplier which has been awarded a contract to supply and erect purchased equipment on your property or you can massage them to relate to many other day to day applications.

Check back as we will be posting more generic versions soon. See RFQ42 post.

Download Terms and Conditions in PDF >>> RFQ20 – Terms and Conditions

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Sample Letter of Intent (LOI) or Letter of Understanding (LOU)

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Letter of Intent-LOI or Letter of Understanding-LOU:

For larger contracts or big dollar supply agreements, some corporations prefer to start a relationship by issuing a letter of intent (LOI) to the successful bidder of a tender. In essence, it is an acknowledgement by both parties of their intent to carry out the offer at hand. As a buyer, you are informing the Vendor or Supplier of your intention to proceed with the commercial arrangement proposed in the bid and this is the start of the formal documentation process.

This following sample LOI can be used to get the ball rolling until formal contract documents are drawn up and executed by the involved parties.

This particular sample letter of intent or letter of understanding covers a technical supply agreement used to purchase bulk commodities with prices that might be tied to a published index or indice.

Feel free to download and use this free sample letter of intent or letter of understanding when awarding your RFP or RFQ.

Download PDF file here >>> RFQ6 – Letter of Intent

It is a little cramped as we wanted it to fit onto a single page…Note: all RFQPro.com purchased downloads include edit friendly Microsoft word templates.  If you are looking for a specific sample Letter of Intent (LOI), or LOU template we have included them in our Premium Pack and it is available for purchase by selecting the download button in the margin.