Sample Expression of Interest Form

Expression of Interest

An Expression of Interest (EOI) is used to gauge interest from potential suppliers for a project you have on the drawing board or hope to tender in the near future. By issuing an EOI, you are given the opportunity to pre-qualify vendors capable of completing the work under the restrictions or specifications outlined in your proposal.

Is an EOI similar to or the same as a RFP (Request for Proposal), RFI (Request for Information)? Basically, yes they can be construed as being the same, with the exception of the potential legal ramifications so seek counsel or legal advice to ensure you understand how issuing any of the above will impact your company in the country, state or province you operate your business in.

The Use of Quotations

Quotations are requested when the size of the requisition or proposed commitment exceeds a minimum dollar amount stipulated usually by policy in the organization of the bidder: for example, $500.00. This rule may not apply in Governmental purchases as they are required by law to perform and award a RFQ to the lowest responsible bidder. In some Industries, proposals may be requested with the intention of selecting a firm to negotiate or settle final prices with.

Depending on your organization, after a RFQ

Subcontractor Performance Report Template

In the simplest form, a subcontract is a purchase order written with more explicit terms and conditions. Its complexity and management varies in direct proportion to the value and size of the job. The management of a subcontract may require unique skills and abilities because of the amount and type of correspondence, charts, performance reviews and management reporting which are necessary.

RFQ31 – Subcontractor performance template will help you audit and record performance

Supplier Evaluation Form

Types of Supplier Evaluation Forms & Templates:

The evaluation of suppliers is a continuing purchasing task. Current suppliers should be monitored to see if they are meeting expectations. New sources need to be screened to see if their potential warrants serious consideration for future business. This post will focus on evaluating current major suppliers which are important to the success of your own operation.

Types of Evaluations

Site Audit Form Example

Site Audit:

As a purchasing professional, it is your responsibility to ensure vendors supplying key commodities or performing works on behalf of your organization are reputable and will not cause your firm to be invited to the party in the event someone is charged for violating an environmental law or standard. To reduce the chances of this happening, we suggest you consider performing site audits on vendors vital to the success of your operation. Why,

Sample Contract RFQ51

Free Contract Templates

Free Contract Templates

Not many websites offer free contract templates, RFQPro.com does.  If you subscribe, included in our welcome pack is RFQ4 – Service Contract template for consulting services. This contract template can be used for labor services arrangements and more.

If you are in need of other types of contracts like supply contracts, RFQPro.com can help.

RFQ51 – Lubricants Contract is a pricing / supply agreement template which can be tweaked and used for most  of your consumables contracts or for commodity based needs. This digital download delivers in both Microsoft Word and PDF format.

Download and preview a portion of this 9 page contract here >>> Sample Contract RFQ51

RFQ51 – RFQ54 contract templates are now available in the Premium Template and Contract Packs and must be purchased from the RFQ Contract Pack or Premium Pack link in the left margin or on the Special Offers page. 

Write a RFP

RFP Examples

RFP Examples:

Write a RFPThe phone is ringing or you are in meetings most of the day so when will you find time to write a quality RFP which will garner the appropriate responses?  Overtime is not a viable option and developing templates from scratch can  take 10 hours plus, that is if you are not interrupted and proficient in all the appropriate lingo. Ten (10) hours @ $20.00 per hour —— approximately $200.00 to develop a single RFP document!

Our premium pack has 90 plus templates

Purchasing Month End report example

Month End Report:

Are you a Materials Manager or someone responsible for managing  the purchasing and warehouse department for your company?  Have you been asked to put together a month end report and / or want to improve your existing reporting? RFQ48 – Purchasing / Warehouse month end report template might be just what you are looking for.

This example template focuses on reporting activity for both the procurement and warehouse departments. Management will be impressed with the tracking you have identified and  this report will assist you in presenting your departments goals to all staff. Your Superiors will truly appreciate that within minutes they can review all vital areas and ascertain trends for both departments. Managers love reporting which is quick to digest and RFQ48 gives them a snapshot of all the departments highlights.

RFQ48 has Six (6) built in edit friendly Microsoft word graphs

Should you add an environmental policy to your RFP?

Adding an Environmental Policy to your RFP:

Many large corporations add their environmental policy statement to all outgoing RFQ or RFP’s when it pertains to contractors or suppliers providing a service both on or off their job-site which in any way may impact the environment. This is a good practice and it puts the contractor or supplier on notice that they are expected to meet or exceed your own company standards when it relates to protecting the environment.

There are many reasons why companies include an environmental policy with their RFP’s.

Request for Quote – Standard

Standard RFQ:

Template #RFQ37 can be used for publishing a  standard or simple RFQ. Valuations and risk to the bidder do determine complexity of the request for quote document you issue. The lower the risk and dollar value, the less complex the document might be. The point — if you are procuring stationary or photocopy paper say versus an oil filled electrical transformer. For the copy paper, a standard RFQ | RFP like RFQ37, would likely suffice. In the case of the transformer, you would be wise to provide a more detailed request for quotation document to ensure you have all your bases covered. If you are unsure, it is always a good idea to have legal counsel approve your RFQ before it is issued.

You will find this Microsoft Word edit friendly RFQ template and 44 others in our Standard Pack.  Click Here to sneak a preview of this 3 page document.